BY LAWS
ARTICLE I – NAME
The name of this Corporation shall be
WATERFORD CORSAIR YOUTH FOOTBALL AND CHEER ASSOCIATION, INC.
P.O. Box 301091, Waterford, MI 48330
.
ARTICLE II – PURPOSE AND LEGAL STATUS
This Corporation is organized as a 501(c)(3) Domestic Nonprofit Corporation to educate and instruct football and cheerleading skills to boys and girls ages 5 – 13 without regard to race, creed, color, or religion. The purpose is to teach basic skills, teamwork, improve physical, mental, and moral well-being, develop a good sense of fair play and good sportsmanship. The Corporation's purpose is to provide competent and skilled coaches, practice fields, game facilities and protective equipment and to minimize the risk of harm to the physical health and welfare of the participants. It shall provide for equal competitive standards which emphasize participation rather than winning, so that the emotional health and welfare of the participants involved may be enhanced. It shall receive, invest, and disburse funds and hold property for the purposes of the Corporation.
ARTICLE III - MEMBERSHIP
Section 1: Participants
Participants shall be the boys and girls who complete registration, pay the required registration fees, and are in good standing from previous season(s) or are newly accepted participants in the program.
Section 2: General Membership
Any parent, or legal guardian, of a Participant, or listed volunteer in good standings which may be appointed or are an elected volunteer to work in any capacity deemed appropriate by the Board of Directors, shall be a Member and have a vote as a family at the annual election of officers.
Section 3: Registration Fees
The Board of Directors shall establish the registration fee for participants. The process for billing and collection of fees shall be in a manner approved by the Board of Directors. Early registration shall open no later than March 1st of each calendar year.
Section 4: Voting
Voting rights are vested solely to the Board of Directors except for the annual Executive Board elections. At the Executive Board election there will be no more than 2 votes per participant family for each officer position. “Family” refers to players residing in the same household with shared parents or legal guardians, or those otherwise qualifying for a family discount. Participants and their family members must be in good standing. A Participant (football player or cheerleader) must have participated in the previous calendar year season in order for their parent/legal guardian to be eligible to vote.
Families with more than 2 adults present for the election may confer prior to casting their votes. If the family does not agree on their vote when voting occurs, their vote shall not be received or counted for that office.
Individuals running for elected positions are not allowed to cast a vote for themself in the election process. Officers/Directors may not vote in elections or on issues that are directly tied to a spouse or family member.
Section 5: Removal
The Board of Directors, by a two third vote of the entire Board of Directors, may suspend or expel any Director, volunteer, general member, or participant upon evidence of the violation of the bylaws, public laws, code of conduct, or any action negatively impacting on the purpose or administration of the organization. The Director, volunteer, general member, or participant in question shall be entitled to an open hearing with stated written charges and the opportunity to be heard by the Board prior to any such vote of removal.
ARTICLE IV – BOARD OF DIRECTORS
Section 1: Board of Directors
All Corporate Power shall be exercised by the board of directors and the business and affairs of the corporation shall be controlled by or under the authority of the board of directors. Officers and directors shall be 18 years or older, pass a standard background check, and share the mission and vision of the Waterford Corsairs Youth Football and Cheerleading Association Inc. One person may hold not more than one position on the Board of Directors unless vacant without available candidates. All efforts will be made by the President and the Board of Directors to recruit a candidate for the vacant position.
Section 2: Membership of Board of Directors
The Board of Directors shall consist of the President, Vice President of Franchise Operations, General Manager of Football Operations, General Manager of Cheerleading Operations, Secretary and Treasurer and appointed Trustees.
Section 3: Number, Tenure, and Qualifications
The Board of Directors shall consist of not less than 10 members with terms of one year or until the next annual meeting or appointment. Acting youth football and cheerleading Head Coaches affiliated with another franchise or board of director members associated with another youth football and cheerleading franchise and officers of Oakland Macomb Youth Football Association are not eligible to be on the Board of Directors. The coaches and team parents are welcomed and encouraged to attend the monthly board meetings and actively participate.
Section 4: Annual Meeting
An annual meeting shall be held in December of each year, or as soon thereafter at the next regularly scheduled board meeting , for electing the Officers for the following calendar year. The candidates shall be diverse, with every effort made to represent all areas of both football and cheerleading across all squads. The Vice President of Franchise Operations shall chair a recruiting committee to obtain recommendations for candidates to fill positions.
Section 5: Regular Meetings
Meetings of the Board of Directors shall be held monthly at a time and place designated by the President and approved by the Board of Directors. These meetings are open to the public and will be posted for participants and members to join in the discussions. These meetings shall be the 2nd Tuesday of each consecutive month unless otherwise scheduled, and during the season shall be set every two weeks at the field. All or any meetings may be had by electronic means at the direction of the Board of Directors.
Section 6: Special Meetings
The Board may call for private sessions to discuss sensitive personal issues and deliberations which minutes will be completed and made public at a reasonable time thereafter as directed by the President. Other special meetings may be held at the call of the President or called by a minimum of four members of the Board of Directors with reasonable notice of time, purpose and location of the meeting provided to all board members. Corporate business may be conducted at a special meeting if a quorum is present consisting of a majority of directors participating in person, by phone, by email, or Zoom conference. Assistants to Board of Director positions may be allowed to attend at the discretion of the President or Vice President.
Section 7: Quorum
A majority of the Board of Directors participating shall constitute a quorum for the transaction of business at any meeting of the Board of Directors. If less than a majority of the Board of Directors is present at said meeting no votes shall be taken, however, the President may adjourn to a subsequent date with authority as President to act for the good of the organization in his sole discretion pending approval of the Board on issues needing current attention. Any such unilateral act by the President shall be approved or corrected at the next meeting of the Board.
Section 8: Proxy
Board of Directors members shall be allowed to vote by proxy on a specific question of which they have had previous notice. Such a proxy must be presented to the Secretary in a sealed envelope or by email, social media, or by text to be opened at the meeting which has been called to vote on the specified issue under consideration. If the Secretary is unavailable, the proxy shall be delivered to the presiding officer.
Section 9: Vacancies
A vacancy on the Board of Directors may be filled with a person nominated by the President and approved by a majority of the remaining Board of Directors voting at the meeting.
Section 10: Compensation
All officers, Directors, and Head Coaches be credited with one half (1/2) off registration for one child each season they are duly working in their position. If a qualified child of an officer, trustee, director or head coach is not participating in the organization, the officer, trustee, director or head coach may scholarship a participant or authorize the Board of Directors to scholarship a qualifying participant in need of scholarship. The Board of Directors may request that a deposit check for the second half of the registration fee be submitted, to be returned upon completion of the season. Failure to complete the season or to fulfill all duties of said position may result in the check being cashed.
Successful execution of duties during the season will count towards any volunteer hour requirement. Volunteer deposits are still required.
Section 11: Attendance
All Board of Directors are expected to attend all regular meetings. If attendance is not possible, the member shall notify the President or the Secretary prior to the meeting. If three (3) regular meetings are missed in a calendar year, with or without notification to the President or Secretary, the member may be removed by a majority or 2/3 vote of the Board of Directors.
All Board of Directors are expected to be at all home games from the time of setup to the completion of breakdown, and shall assist with any task necessary.
Section 12: Officers
Officers of the corporation shall include President, Vice President of Franchise Operations, Secretary, Treasurer, General Manager of Football, and General Manager of Cheerleading.
Section 13 : Trustees and Committee Chairman
Trustees shall be appointed by the newly elected Officers, and consist of the Trustee of Fundraising, Trustee of Equipment, Trustee of Communications, Trustee of Team Parents, Trustee of Concessions, Trustee of Football, and Trustee of Cheer and such other Trustees as directed by the Board.
The Board of Directors may appoint Committee Chairman as needed. Committee Chairmen shall be responsible to the Board of Directors. Committee Chairmen may vote on issues as requested by the Board of Directors.
Section 14: Elections and Term of Office
The general membership, by a majority vote, shall elect the Officers of the Corporation at the annual meeting. Each Officer shall hold the current office until a successor has been duly elected. Officers shall turn in all keys, equipment, and all proprietary assets and information that was issued by the Waterford Corsairs Youth Football and Cheerleading Association no later than the day of the annual election.
All efforts will be made to open the application process by 10/1, or as soon thereafter as reasonable.
Section 15: Board of Director Requirements Elected Positions
1) President
The President Shall be the executive officer of the Corporation and shall supervise all the business and daily affairs of the Corporation. The President shall attend or delegate all OMYFA league meetings on a monthly basis and communicate any and all important information to the Board of Directors. The president shall preside at all meetings of the Board of Directors, ensuring that all meetings are run in an organized fashion, giving everyone the ability to be heard, as well as call for votes to decide any issues. The president shall ensure that the Secretary records all voting results in the meeting minutes. The president shall vote on an issue only in the event of a tie. He/She may sign or authorize any deeds, mortgages, bonds, contracts or other instruments to be executed, as approved by the Board of Directors unless the signing and execution thereof shall be expressly delegated by the Board of Directors to a different officer or agent for execution.
The president shall perform all duties incidental to the office of the president and other duties as may be prescribed by the Board of Directors. As President they are required to be an ex-official member of all standing committees and subcommittees, the President shall have one (1) vote to break a tie at all committee or subcommittee meetings. If a vacancy occurs in any committee or subcommittee the president shall, pending board approval, appoint a new chairperson for any committee or subcommittee held until the next annual meeting. The President will work with the Vice President of Franchise Operations to review questionable background checks and decide whether to sign off and submit to League officials. The President shall have the power to table or withhold action on issues as in his or her discretion such as withholding for study or unhurried consideration as required for the good of the Corporation.
The President shall host individual beginning of the season meetings for all parents, team parents, and coaches. The President will attend a yearly affiliation meeting with the Parks and Rec where they will present our annual report including financial statement and receive the rental agreement for the practice fields. The President will be responsible for coordinating all requirements at the practice field, which include portable restroom maintenance, garbage disposal, field painting, etc. The President will attend a yearly meeting with the Athletic Director of the school district to secure rental agreement for home game fields.
The President shall work with the Treasurer to ensure all taxes and annual documents are completed yearly keeping us in good standings with 501 (c)(3) requirements. The President shall hold all members accountable to the bylaws of both our organization as well as league requirements. The President will assist in maintaining the Corsairs website, social media and all communication platforms. The President will work with the Board of Directors to always protect the brand as well as take the necessary steps within the bylaws to correct any behavior that may harm the Corsair brand.
2) Vice President of Franchise Operations
In the absence of the President, or as directed by, the Vice President of Franchise Operations shall perform the duties of the President and when so acting shall have all the powers, responsibilities as well as be subject to all the restrictions of the President. The Vice President of Franchise Operations shall oversee all activities relating to all committees and subcommittees. As Vice President of Franchise Operations, they are required to be an ex-official member of all standing committees and subcommittees. The Vice President of Franchise Operations shall attend or delegate all OMYFA league meetings and communicate any and all important information to the Board of Directors. The Vice President of Franchise Operations will work with the Secretary to monitor the organization email. The Vice President of Franchise Operations will also work with the President to recruit individuals as potential Board of Director members. The Vice President of Franchise Operations will work with the General Managers of Football and Cheerleading to recruit head coaches. The Vice President of Franchise Operations will collect and review all applications for executive board, trustee positions and head coaching positions.
The Vice President of Franchise will ensure that background checks are performed on all persons holding a Board of Directors position as well as all Corsair personnel and or volunteers having regular contact with the youth participants. The Vice President of Franchise Operations will review with the President any questionable background checks and decide whether to sign-off and submit to league officials. The Vice President of Franchise Operations shall coordinate the Heads-Up concussion training to all volunteers having regular contact with the youth participants, as well as obtaining a copy of the valid certificates upon completion. The Vice President of Franchise Operations will provide a binder that includes a copy of all background checks and Heads-Up certificates as required by the league. The Vice President of Franchise Operations is responsible for maintaining the on-field accident report book and have it available at every game.
The Vice President of Franchise Operations will provide required board members with a trailer key at the beginning of the season as well as collect all keys at the end of each term. (Locks should be updated every other year or if majority board members are replaced.) The Vice President of Franchise Operations will collect debit cards and other equipment and put them on hold at the end of each season, as well as reissue them to new board members.
The Vice President of Operations shall work with the Treasurer to ensure all taxes and annual documents are completed yearly keeping us in good standings with 501 (c)(3) requirements. The Vice President of Franchise Operations is responsible for updating contact info for iChat. The Vice President of Franchise Operations will assist in maintaining the Corsairs website, social media and all communication platforms.
The Vice President of Franchise Operations shall hold all members accountable to the bylaws of both our organization as well as league requirements. The Vice President of Franchise Operations will work with the executive board to always protect the brand as well as take the necessary steps within the bylaws to correct any behavior that may harm the Corsair brand.
3) General Manager of Football
The General Manager of Football shall handle all game day and practice field football related affairs, which includes the coordination of field setup/breakdown for all home games. The General Manager of Football is responsible for enforcing Corsair rules, and policies and procedures as set forth by the Corsairs Board of Directors, Bylaws and Code of Conduct are being followed by the coaches, participants, spectators, and field volunteers on the practice field and game day field. The General Manager of Football is also to ensure that participants are being allowed and required to compete on fair and equal ground as noted in these By Laws and any league policies. The General Manager of Football is also to ensure that participants are being safely taught and that accepted methods of practice deemed age appropriate by the Board of Directors of the Waterford Corsairs.
The General Manager of Football shall attend or delegate all OMYFA league meetings monthly and communicate any and all important information to the Board of Directors. The General Manager of Football is responsible for having off season meetings with coaching staff to ensure everyone is on the same page with offensive/defense playbooks, as well as teaching the verbiage in the playbook and ensuring it is relayed to the kids properly. The General Manager of Football is to work with the Equipment Manager to ensure all training equipment is in working condition prior to the start of the season and will assist in replacing any rejected equipment. They will also coordinate with the Trustee of Equipment on any uniform and apparel purchases prior to submitting to the Board of Directors or purchase. The General Manager of Football is responsible for making sure the scale is serviced at the start of the new season (take to Nu-way by mid-June to ensure it is returned by the start of the season).
The General Manager of Football is responsible for maintaining weigh-in records for each level at each game. The General Manager of Football is responsible for creating and maintaining spotter sheets for each level at all games, this includes recording the final score on the sheets and emailing to the league prior to leaving the gameday field. The General Manager of Football is to coordinate with both High School programs regarding camps and youth nights for the upcoming season as well as working with The General Manager of Cheerleading to plan our camp around their availability. The General Manager of Football is to plan and coordinate any pre-season scrimmages with other cities. The General Manager of Football is also to recruit potential coaching candidates as well as make head coaching recommendations to the Board. The General Manager of Football shall be able to communicate information on all available platforms or request help and assistance from the Trustee of Communications.
4) General Manager of Cheerleading
The General Manager of Cheerleading shall handle all game day, practice field and Cheer competitions and all other Cheerleading related affairs. The General Manager of Cheerleading is responsible for enforcing Corsair rules, policies, and procedures as set forth by the Waterford Corsairs Board of Directors and such are followed by the coaches, participants, spectators, field volunteers on the practice field. The General Manager of Cheerleading shall attend or delegate all OMYFA league meetings monthly and communicate any and all-important information to the Board of Directors. The General Manager of Cheerleading is responsible for having off season meetings with coaching staff to ensure everyone is on the same page with routines and stunts, as well as teaching the appropriate verbiage and ensuring it is relayed to the kids properly.
The General Manager of Cheerleading is to monitor, report and advise the Board regarding accepted methods and practices deemed age appropriate by the Board of Directors of the Waterford Corsairs Youth Football and Cheerleading Association, this includes ensuring there is not there is no stunting between teams. The General Manager of Cheerleading is to coordinate with both High School programs regarding camps and youth nights for the upcoming season as well as working with The General Manager of Football to plan our camp around their availability. The General Manager of Cheerleading is to act as representatives for coaches during in season meetings.
The General Manager of Cheerleading is to ensure all required documents are submitted accurately and timely to the league. The General Manager of Cheerleading is responsible for distributing all cheer-off documents as well as collecting them with all required monies and submitting them to the league by the due date. The General Manager of Cheerleading is responsible for securing an indoor cheer facility approved by the board and as well as providing the transportation of the cheer trailer for indoor practices. The General Manager of Cheerleading will work with the Trustee of Equipment to make sure all cheer equipment is in good condition and order replacement when needed. They will also coordinate with the Trustee of Equipment on any uniform and apparel purchases prior to submitting to the Board of Directors or purchase. The General Manager of Cheerleading will keep a record of all parts of cheer uniforms and ensure they are in good condition ordering replacements if needed. The General Manager of Cheerleading is responsible for sizing all cheerleaders to the best size uniform available and distributing all uniform parts to each cheerleader prior to the first game of the season. The General Manager of Cheerleading is also to recruit potential coaching candidates as well as make head coaching recommendations to the Officers The General Manager of Cheerleading shall be able to communicate information on all available platforms or request help and assistance from the Trustee of Communications.
5) Treasurer
In the absence of the President, Vice President of Franchise Operations, and Secretary, the Treasurer will perform the duties of the President. When so acting as President shall have all the powers, responsibilities as well as be subject to all the restrictions upon the president.The Treasurer shall have charge and custody over the corporate funds and securities. The Treasurer shall keep accurate books and records of corporate receipts and disbursement. These records are to be reported on and made available on request to the Board Officers. The Treasurer is responsible for collecting all monies due the corporation. The Treasurer must provide receipts to the Trustees, committees or subcommittees for funds received upon request. No monies are to be turned over to the treasurer until it is counted and confirmed by at least one other member of the Board of Directors. The Treasurer shall deposit all monies and securities received by the corporations within Five (5) business days of collecting such funds.
The Treasurer will provide a detailed report of all funds deposited and disbursed at every board meeting. The Treasurer is to ensure all taxes and annual documents are completed yearly keeping us in good standings with 501 (c)(3) requirements, in coordination with the President. The Treasurer shall collect monies from all participants on a payment plan and shall advise the Secretary if payment plans are not being met. The Treasurer shall provide a $1,000 combined bank for giving change for both concessions and admissions on all game days. The Treasurer shall be responsible for running the admissions trailer at all home games.
The Treasurer will work with the Trustee of Fundraising to record, report, and deposit funds raised from team fundraising. Funds raised from team fundraising will be kept in the organization’s secondary bank account and made available at the end of each season. The Treasurer shall meet with the retained CPA annually to ensure the 501(c)(3) is kept in good standing. The Treasurer will be required to turn over all banking info, ledgers, receipts, yearly documents and all tax documents within 2 weeks of the Annual election to the newly elected treasurer. The Treasurer shall perform all duties assigned by the President or Board of Directors.
6) Secretary
In the absence of the President and Vice President of Franchise Operations, the Secretary will perform the duties of the President. When so acting as President shall have all the powers, responsibilities as well as be subject to all the restrictions upon the president. The Secretary shall keep official minutes of all Board meetings and be responsible for providing notice to the Board of Directors as required by the By Laws. The Secretary will keep a register of the names and addresses of each member, participant, individual, office and Trustee of the Board. The Secretary shall provide all the minutes and paperwork pertaining to Corsairs. The Secretary shall oversee running the registration paperwork, including any league meeting associated with the process, compiling, and maintaining the book/digital book, and ensuring the book is present as directed by the league, maintaining our registration website, and any other registration paperwork required. The Secretary will work with the Treasurer on payment plans, collecting debts, and accounts of each participant.
The Secretary is responsible for monitoring the team email as well as updating and maintaining the team drive. The Secretary shall maintain a record of passwords for all team accounts. The Secretary will assist in creating a game schedule which includes date, time, and location. The Secretary will assist in maintaining Square/iChat. The Secretary is responsible for game day booth rosters and ensuring the field binder (or equivalent as directed by the league) is available at all games. Secretary will assist the Treasurer in running the front gate/admission trailer for all home games. The Secretary is responsible for one (1) of our two (2) debit cards, unless in conflict with Article V. The Secretary will also perform all duties relevant to the office and other duties assigned by the President or Board of Directors.
Section 16: Appointed Trustees
1) Trustee of Communications
The Trustee of Communications shall be responsible for official communication and publication as requested by the Board of Directors, including but not limited to; updating the schedule, posting and setting reminders, relaying communication from the board and or organization directly to participants, via email, in person, social media or other communication outlets. The Trustee of Communications shall communicate/get approval of any recommended changes to official communications or publications requested by the board of directors. The Trustee of Communications is responsible for maintaining a full charge on all walkie talkies as well as making them available to all required board members at every home game. The Communication Trustee shall perform all duties assigned by the President or Board of Directors.
2) Trustee of Concessions
The Trustee of Concessions is responsible for the game day and practice field concessions. The Trustee of Concessions is responsible for ordering, (upon Board of Directors approval), stocking, and keeping inventory of all supplies for both practice field and game day concessions. The Trustee will collect all monies owed to concessions. All monies are to be counted by at least two Board members and a receipt provided before transferring funds to the Treasurer. The Trustee shall recommend a budget and coordinate the funds expected and received during the course of the merchandising events directly with the Board of Directors and submit receipts and requests for reimbursement in a timely manner. The Concession Trustee shall perform all duties assigned by the President or Board of Directors.
3) Trustee of Equipment
The Trustee of Equipment is assigned the responsibility to inventory, certify, stock supplies, maintain football and cheer equipment on behalf of the Association. The Trustee of Equipment will also handle the ordering, supply and stock of coaches and board members' apparel as approved by the board of directors with the assistance and input of the General Manager of Football and the General Manager of Cheerleading. Upon Board of Directors approval the Trustee of Equipment will oversee the spirit wear online store. The Trustee will acquire Board of Directors approval and maintain adequate supplies of protective equipment so each participant of the program is provided proper gear. The Equipment Trustee will ensure the inspection of equipment is complete including helmet recertification as needed. The Trustee of Equipment will keep records on all current and newly purchased items housed in the Waterford Corsairs equipment trailer. The Trustee of Equipment will oversee maintenance on all Corsair Equipment and trailers and transport or arrange to transport any trailers to where they may be needed on game day, at the practice field or other location. The Trustee of Equipment shall perform all duties assigned by the President or Board of Directors.
4) Trustee of Fundraising
The Trustee of Fundraising is responsible for bringing recommendations of fundraising opportunities to the Board of Directors. Upon Board of Directors approval, the Trustee of Fundraising will oversee the implementation and planning of these activities with the assistance of other Board members, general membership, and volunteers. The Trustee will coordinate the funds expended and received during fundraising events directly with the Board of Directors and submit receipts and requests for reimbursement in a timely manner. The Board of Directors must approve all promotional materials prior to the distribution to ensure that the appropriate message is being conveyed. Upon Board of Directors approval the Trustee of Fundraising will oversee all organization and team fundraising, community engagement, and marketing opportunities. Funds raised for team fundraising will be kept in the organization’s secondary bank account. All funds are to be accurately reported and recorded between The Trustee of Fundraising and The Treasurer. Funds raised are to be in the Treasurer's monthly report. The Trustee of Fundraising shall be able to communicate information on all available platforms or request help and assistance from the Trustee of Communications. The Fundraising Trustee shall perform all duties assigned by the President or Board of Directors.
5) Trustee of Team Parents
The Trustee of Team Parents will assist, train, and oversee the activities of each team parent for football and cheer. Responsibilities include, but are not limited to, maintaining accurate records of team rosters, which consist of player emergency contact information, and any pertinent health details, such as asthma conditions or medication needs.The Trustee of Team Parents will ensure that each team parent has a copy of this roster for all practices and games. The Trustee of Team Parents will also provide team parents with knowledge of the organization’s rules, policies, and procedures. Additionally, the Trustee of Team Parents will supervise the purchasing of coach gifts by team parents and act as a primary liaison between team parents and the Board of Directors. The Trustee is responsible for overseeing the coordination of game day volunteer positions, ensuring all roles are filled and functioning smoothly. This includes creating and distributing all on-field badges needed for volunteers, coaches, and Board members. The Trustee of Team Parents must also maintain accurate records of volunteer hours worked per family and communicate with the Board of Directors regarding families that do not meet volunteer expectations. Furthermore, The Trustee of Team Parents will supervise the purchasing and approval process for Family Day gifts and oversee the organization of player gift distribution on game days. The Trustee of Team Parents will coordinate the selection of vendors and manage the process for picture day. The Trustee of Team Parents is responsible for selling event tickets, i.e. annual banquet or other similar events. The Trustee of Team Parents should be able to communicate information across all platforms or request the assistance from the Trustee of Communications when necessary. The Team Parent Trustee shall perform all duties assigned by the President or Board of Directors.
6) Trustee of Football
The Trustee of Football may be required for game day operations such as weigh-in, making sure the sidelines are kept in an orderly manner, ensuring that coaches, volunteers, and participants are acting in accordance with the league rules, Corsair rules, by-laws, and Code of Conduct. The Trustee of Football will also ensure that all football coaches, volunteers, and participants are following the Code of Conduct and rules established by the Waterford Corsairs Football and Cheerleading Association. The Trustee of Football is required to attend all board meetings and all league meetings. The Trustee of Football will handle the ordering of all football trophies and plaques. The Trustee of Football will perform all other duties as may be assigned by the General Manager of Football Operations or the Board of Directors.
7) Trustee of Cheer
The Trustee of Cheer shall participate in game day operations making sure the sidelines are kept in an orderly manner, ensuring that coaches, volunteers, and participants are acting in accordance with the league rules, Corsair rules, by laws, and Code of Conduct. The Trustee of Cheer will also ensure that all cheer coaches, volunteers, and participants are following the Code of Conduct and rules established by the Waterford Corsairs Football and Cheerleading Association. The Trustee of Cheer is required to attend all board meetings and all league meetings. The Trustee of Cheer will handle the ordering of all cheer trophies and plaques. The Trustee of Cheer will perform all other duties as may be assigned by the General Manager of Cheerleading Operations or the Board of Directors.
Section 18: Assistant to a Board of Director Position
All Board members may appoint someone with approval of the Board to assist them as needed. This person will be their assistant but would not have Board voting rights. This assistant must be in good standing with the Waterford Corsairs Football and Cheerleading Association and must comply with standard background check, etc. Assistants are required to communicate regularly with their associated Trustee or Officer. Assistants will get credit for their required volunteer hours upon successful completion of the season.
Section 19: Coaches
Coaches shall be named and appointed each year no later than January 1st or as soon thereafter. The President may call for a special board meeting to facilitate this process. The General Manager of Football and General Manager of Cheerleading will oversee and conduct an interview process with the remainder of the newly elected and the previous year's Officers in attendance. Once the interview process is complete, the combined old and new Officers will vote to approve or reject applicants. Head Coaches shall then select their assistants and team parents. Assistant coaches may be selected for an interview with their respective General Manager. All assistants must pass a background check. All assistants must be approved by the General Manager of Football or General Manager of Cheerleading. If an assistant coach is rejected, they may file an appeal to the Board of Directors to dispute the matter.
ARTICLE V – CORPORATE DOCUMENT AND PROCEDURES
All Corporate documents (including but not limited to, stocks, bonds, agreement, insurance, and annuity contracts, checks, notes, disbursements, loans, and debt obligations) shall be signed by no fewer than two officers authorized by the Board of Directors or these Bylaws. All proprietary board and franchise information is confidential and may not be shared with anyone outside the Board of Directors, unless directed by the Board of Directors.
Checking and savings account authorization and check signing ability will be among the President, Vice President of Franchise Operations, Secretary, General Manager of Football, and General Manager of Cheer, unless otherwise specified for conflict of multiple executive board positions held by any one family. The Treasurer will receive a copy of all statements, balance the books monthly and provide audited statements to the full Board of Directors at each meeting. The Treasurer will not have checking or saving account signing authorization. No two signers shall be members of the same household. No signer shall be in the same household as the treasurer.
ARTICLE VI– FISCAL YEAR
The fiscal year of the Corporation shall begin on the first day of January and end on the last day of December.
ARTICLE VII – AFFILIATIONS
The Waterford Corsairs Youth Football and Cheer Association, Inc. is affiliated with Waterford Township Parks and Recreation Department, and as such, adhere to and follow Waterford Township Parks and Recreation guidelines, policies and procedures concerning background checks. Background checks are mandatory and required of all people applying for a Board of Directors position, Coaching or Assistant Coaching positions and those having regular contact with the kids on a day-to-day basis.
ARTICLE VIII – AMENDMENTS TO BYLAWS
The Board of Directors at any regular or special meeting may amend or repeal these Bylaws or adopt new Bylaws by vote of a majority of directors, if notice setting forth the terms of the proposal has been given and the proposal received prior to a regular meeting of the Board. It is the Secretary’s responsibility to update and distribute revisions to the Bylaws as needed. The Secretary shall make available a current set of Bylaws for use at regular meetings and upon reasonable request.
ARTICLE IX – EFFECTIVE DATE
These Bylaws shall become effective as revised on February 11, 2025.